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Frightened about data loss in teams? Institutional memory can be at risk due to careless organization of data files, limited documentation of projects, and insufficient storage. Here are some reminders to help you and your team minimize spooky data loss!

Establish Organizational Standards

• Implement a uniform naming structure for file directories. 
• Document project variables with readme files and data dictionaries/codebooks.  

Manage Transitions  

• When onboarding, provide instructions for data management that meet your team's needs. 
• When offboarding, ensure staff properly documents and transfers existing projects.

Longterm Preservation 

• Keep data safe with the 3-2-1 backup rule.
• Share projects in a digital archive for continued access.

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October 2023

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